Release Announcement for Fall 22 and Winter 23 Effort Reports

Dear Colleagues,

Effort reports for the Fall 2022 and Winter 23 quarters are available in the Effort Reporting System. You can access your department’s effort reports at:  https://ers.it.ucla.edu and begin the certification process.

Special Instructions for Certifying Effort Reports with Key UCPath Issues

Effort reports impacted by key UCPath defects will continue to be flagged as “Under preliminary Review”. An updated list of reports impacted by one or more of these defects can be found in the ERS Master Exception List. Please visit EFM’s special instructions page, to view an example of “Under Preliminary Review” flag, along with updates explaining known UCPath issues and the necessary actions to take moving forward.

If you discover an inaccuracy in an effort report or potential defect that is not captured as part of the know UCPath issues, please contact ERS Help Desk (ershelp@research.ucla.edu) with the employee name, employee ID, report period, and description of the issue for the impacted effort report and EFM will assist with looking into the protentional finding further.

Outstanding Effort Reports

Effort reporting is the method of certifying to the granting agencies that the effort required as a condition of the award has been completed. Uncertified Effort Reports expose UCLA to be out of compliance and at risk for audit finding or disallowances. If your department has any outstanding unflagged effort reports from previous quarters, please complete certifications in ERS as soon as possible.

General Reminders and Reference

• ERS includes earnings through the Pay End Date of 3/31/2023.
• Please visit ERS System access for information accessing ERS on campus and off campus.
• Please see ERS FAQs for helpful information related to effort reports.
• Principal Investigators (PIs) are required to include committed cost sharing when certifying effort reports.
• PIs must self-certify their own effort reports.
• Non-PI effort reports can be certified by either the PI, the employee, or an authorized certifier with first-hand knowledge of the employee’s effort.
• Unless an effort report status is “Certified” the report is considered “Open” and requires review and certification.
• Effort reports with a “Not Required” status should be reviewed and verified to determine if effort or cost sharing should be reported.

For any questions, please contact ERS Support at ershelp@research.ucla.edu.

Thank You,

UCLA ORA – Extramural Fund Management