EFM is in full operation Mondays to Fridays from 8:00 a.m. to 5:00 p.m.  Following campus guidelines with COVID-19, EFM staff are currently working remotely and can be reached by email or phone. EFM is closely monitoring guidelines from sponsors and other resources and frequently updating information on the COVID-19 Guidance to provide campus with the most current information related to the impact of COVID-19 on the financial management of sponsored research projects.

Extramural Fund Management (EFM) provides financial management support of sponsored project funds for the UCLA research community. This includes: financial reporting, invoicing, cash management, accounts receivable management, financial compliance oversight (effort reporting, cost transfers, unallowable expenses), and audit support. Learn more about our Vision, Mission, and Values.

Statistics for Fiscal Year ended June 30, 2020

Statistics for fiscal year 2019-2020 relating to research expenditures, financial deliverables, and payments collected for sponsored projects are as follows:
Total research expenditures incurred for sponsored projects were $1.10 billion. 62.05% of total expenditures were for Federally sponsored projects, followed by State & Other Government projects at 12.05%.

Pie chart shows the research expenditures in different areas: Federal Government $685.1 Million, Higher Education $79.5 Million, Charitable & Non-Profit Organizations $126.5 Million, State and Other Government $133.1 Million, Business & For-Profit $80.1 Million

Financial Deliverables represent invoices and financial reports of which EFM satisfied a total of 14,190. EFM collected $1.103 billion in payments from sponsors. 10,935 payments were received in the form of checks, wire, ACH, EFTs draws for LOC funds.

Number of Financial Deliverables (FD) completed

Interim Final Total
11,715 2,475 14,190

Payments collected

Checks, Wire, ACH Letter of Credit Total
$547.5 M $555.2 M $1.1 B

Announcements

Posted On December 7, 2020
EFM Plans for 2020-21 Campus Winter Holiday Closure
Dear Colleagues, In observance of the UCLA Winter Holiday Closure, Extramural Fund Management will close at 5:00 p.m. on Friday, December 18, 2020, and will reopen at 8:00 a.m. on Monday, January 4, 2021. For ...
Posted On November 20, 2020
Implementation of Revised Financial Closeout in UG to Final Financial Deliverable Due date in PAMS
Dear Colleagues, As announced at RAF, November 12th, financial closeout requirements in UG changed effective November 12, 2020. For everyone’s easy reference, the revised guidelines are included in this email and ...
Posted On September 4, 2020
[UCPath GL and Funding News] UCPath Mass Leave Correction – Salary Cost Transfer Cleanup
Dear Colleagues, A reminder for CRU’s update regarding the Mass Leave Correction Tool going live by September 8, 2020, which will correct the following UCPATH Issues for the time period of ...

Go to Announcement Archives

Systems

Go to PAMS System

Go to ERS

If you are accessing the system off-campus, please visit ERS Access for instructions.

Research Administration Forum

RAF is held on the 2nd Thursday of the month from 10 – 11:30 a.m. in the Louis Jolyon West Auditorium, Room C8-183, of the Semel Institute. For the agenda and presentations, visit Research Administration Forum

Upcoming Trainings

Trainings are held remotely.

You may register via the UCLA Learning Management System (LMS).

RAPID Closeout Tool

  • Tuesday, April 27, 2021
    8:30 a.m. - 12:00 p.m.

Effort Reporting (2 Half-Day Sessions)

  • Wednesday, May 5, 2021
    8:30 a.m. – 12:00 p.m.
  • Thursday, May 6, 2021
    Choice of 8:30 a.m. – 12:00 p.m. or
    1:00 p.m. – 4:30 p.m

Post Award Administration

  • Session #1
    Monday, April 5, 2021
    8:30 a.m. - 12:00 p.m.
  • Session #2
    Tuesday, April 6, 2021
    8:30 a.m. - 12:00 p.m.