Extramural Fund Management (EFM) provides financial management services for the UCLA research community in support of more than $1 billion dollars in sponsored awards from federal, state and local government, and private sponsors. EFM is composed of three service areas that provide expertise and assistance to UCLA faculty and staff and serves as a liaison with research sponsors in respect to financial management of sponsored awards. Together, EFM provides direction and advisory services to assist with interpreting sponsor and University policies and procedures for overall financial administration of sponsored projects. EFM Strives to be an industry leader in the financial management of sponsored research to support UCLA's top tier research program.
The following statements provide a brief description of each area:
Fund Management Teams’ responsibilities include review of expenses and other pertinent information to prepare accurate invoices and financial reports for timely submission to the sponsors. Accountants in the fund management team are primary point of contacts for the department and act as a liaison with the sponsors to provide timely and accurate answers to day-to-day financial management questions to support fiscal compliance with sponsor’s and the University’s policies and procedures.
Cash Management Team responsibilities include ensuring the timely collection of payments from sponsors by adequately assessing risk of outstanding accounts receivable accounts and taking necessary actions timely. Cash management team facilitate prompt refunds to the sponsors when necessary and reports cash status to the sponsors. Payments are collected through various methods including a draw-down of funds through letter of credit, electronic fund transfers, check deposits and intercampus transfers. Upon cash receipt, payments are distributed to applicable funds.
Research Finance Compliance
Research Finance Compliance (RFC) Team’s responsibilities include audit support, effort reporting, fiscal close, quality assurance, and training. Compliance with sponsor and UCLA requirements include fulfillment of audit engagements, certification of efforts, and accurate and timely reporting of fiscal year end activities, for which RFC provides advisory services in collaboration with other central offices. In addition, the team ensures quality assurance within our service areas and offers training to make certain that UCLA is well informed and remains in compliance.