Worklist shows upcoming and past due closeout packets and financial deliverables that require departmental action. Data shown on the worklist is in real-time to ensure users have the most updated information. Depending on user's access, you can view the worklist for deliverables and closeout packets that are pending your action or those pending the action of someone else in the department.
Fund Search allows users to search for closeout packets assigned to users in their department, based on due date criteria. The report may display more results than the worklist and can be used to plan portfolio assignments.
Notes contains important post award related documents and notes for the fund assigned to the award. PAMS users can view and download the attachments.
Sponsor Sites includes the Billing and Dunning contact information for a sponsor. This information is used to identify appropriate award specific sponsor contacts to submit financial deliverables and/or collect payment.
Financial Deliverables lists the invoices and financial reports that are due to the sponsor per the award terms and conditions. Once these deliverables are completed, users can retrieve copies of the financial deliverables.
Advanced Deliverable Search allows users to search for financial deliverables based on user selected criteria such as Principal Investigator, sponsor, award number, department code, assigned fund manager, and deliverable status.
Billing and Reporting houses the F&A reconciliation for an award.
F&A Reconciliation allows users to review the F&A assessed on contract and grant awards at any time. If an F&A adjustment is needed, contact the EFM accountant to post the adjustment to the ledger. The F&A Reconciliation should be included in the closeout packets submitted to EFM.
Accounts Receivable provides the outstanding receivables for financial deliverables submitted by EFM for contract and grant awards. The information reads from the general ledger and allows users to search outstanding receivables using various search criteria. Users can view the aging of the outstanding receivables and find the latest payment collection status update as well as documents related to outstanding receivable follow-up from EFM.
Closeout is the process to financially close the contract and grant fund. The mechanism to closeout a fund is via the closeout packet. This page houses closeout packets and supporting documentation. It also tracks the routing of the closeout packet between department and EFM.
Fund Attributes helps the system create closeout packets for all expense accounts on a fund. On this page, users associate expense accounts from the Expenses Accounts Not Associated to a Closeout Packet report.
Expenses Accounts Not Associated to a Closeout Packet is an exception report requiring user's action. Funds appear on this list when PAMS cannot automatically associate expense accounts on a fund number to a specific closeout packet, due to missing account information. See the Closeout section for training material to help resolve these accounts.
The Expired Funds to Close Report contains a list of contract and grant funds that expired at least 120 days ago, and have not been closed in the financial system. The report updates nightly.
Assignments is the page where Department Administrators can assign work to Department Fund Managers. Assignments can be made by Principal Investigator and/ or Department Code(s) and these assignments feed into all other pages in PAMS. Fund Managers are only able to see the appropriate closeout packets and deliverables based on these assignments.
Personnel includes all users in the PAMS Cluster and their assigned user role. If a user is on leave, but still part of a department, temporary reassignments can be done here.
