Closeout packets (COPs) must be submitted to EFM by the deadlines indicated below to ensure cost recovery for sponsored projects and to maintain compliance with sponsor requirements. The chart below assists in determining deadlines for submitting COPs to EFM, in addition to key deadlines for communication with EFM.
Final due date to the sponsor |
Closeout packet due date to EFM |
EFM analysis due date to the department (Note 1) |
Department confirmation due date to EFM (Note 1) |
60 days or more after fund end date |
30 days prior to sponsor deadline | within 15 days after COP due date | within 3 business days after receipt of EFM's analysis |
45-59 days after fund end date |
1/2 of time between fund end date and sponsor due date | within 10 days after COP due date | within 3 business days after receipt of EFM's analysis |
30-44 days after fund end date |
1/2 of time between fund end date and sponsor due date | within 1/3 of the time between COP due date and sponsor due date | within 1/3 of the time between COP due date and sponsor due date after receipt of EFM's analysis |
Fewer than 30 days after fund end date |
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Note 1: These due dates are applicable only when the requested information is not provided to EFM timely, or when the COP is not submitted by the deadline. For more detailed process, refer to the step 4. in the procedure for "Financial Closeout of Sponsored Projects".