ERS Release Announcement for Fall 2024 and Winter 2025 Effort Reports

Dear Colleagues,

Effort reports for the Fall 2024 and Winter 2025 reporting periods are now available in the Effort Reporting System. The certification due date is Friday, August 8, 2025. This deadline has been adjusted to accommodate for the delayed availability of the reports.

Compliance Requirement

Federal regulation (Uniform Guidance §200.430 Compensation – personal services) requires that an entity receiving federal funding provide adequate documentation to support that compensation charged to federal grants is reasonable for the work performed. Effort reporting is UCLA’s method of complying with the requirement, providing reasonable assurance that the charges are accurate, allowable, and properly allocated. Individuals who committed effort on federal or federal flow-through funds are required to certify that the compensation charged or cost shared by the institution is reasonable in relation to the effort allocated to that project. In compliance with federal regulation and university effort reporting certification requirements, please review and work with the Principal Investigators (PIs) to certify open effort reports by the due date stated above. Incomplete or improper reporting of effort is a compliance violation that can result in audit disallowances and/or withholding of future federal research funding.

Please see quick reference guide on how to access effort reports to certify.

General Reminders and Reference

• Effort reports affected by known UCPath defects have been marked as “Under Preliminary Review.” For information on how to identify and address flagged effort reports, please visit EFM’s special instructions page
• ERS includes earnings through the pay-end date of 3/31/2025 with subsequent earnings to be loaded monthly.
• Please see ERS FAQs for helpful information related to effort reports.

We appreciate your cooperation and prompt attention to this matter. If you have any questions or need assistance, please do not hesitate to contact the ERS Help Desk.

Thank You,

Katie Cadle | Manager
Research Finance Compliance | UCLA Extramural Fund Management