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Dear Colleagues,

As shared at the Research Administration Forum on November 10, 2016, ORA is moving to 10889 Wilshire Building (formerly known as the “Occidental Building”) during the 2016-17 Winter Closure, beginning December 23, 2016 through January 2, 2017.

To ensure a successful move of the ORA with minimal disruption to the research community, EFM will be closed for external business on Tuesday, December 20, 2016 through Thursday, December 22, 2016, and January 3, 2017. EFM will re-open at 8:00am on Wednesday, January 4, 2017.

EFM has established the following important deadlines in an effort to continue to ensure compliance with timely financial reporting requirements of sponsored project funds. Please be advised that not adhering to these deadlines may pose significant consequences that can impact invoicing and/or reporting on affected sponsored project funds.

Category Deadline Required Action
Closeout Packets Monday 12/12/2016 Closeout packets originally due to EFM between 12/20/16 – 1/03/17 are now due to EFM by Monday, 12/12/16.
Federal Fund Closeouts * Tuesday 12/13/2016 EFM’s deadline to inform department of final expenses based on EFM’s analysis.
Friday 12/16/2016 Department’s deadline to confirm final expenses to EFM.
Non-Payroll Cost Transfers Monday 12/12/2016 Department’s deadline to submit non-payroll cost transfers to EFM.
Payroll Cost Transfers Wednesday 12/14/2016 Submit Biweekly transfers for pay compute date of 12/20/16.
Thursday 12/15/2016 Submit Monthly pay transfers for pay compute date of 12/21/16.

* The deadlines for Federal Fund Closeouts apply only when the closeout packet and/or crucial additional information have not been provided to EFM by the due date for awards with final deliverables due in December 2016.

Cost Transfers – For Non-Payroll/Payroll cost transfers that require EFM’s approval, EFM cannot guarantee that cost transfers submitted after the due dates above will be reviewed on-time.  Cost transfers not approved/processed by the deadline will expire and will need to be redone in the next year.

We apologize for any inconvenience this may cause and appreciate your support and cooperation during EFM’s move.

If you have any questions, please feel free to contact me or your EFM accountant. Thank you!


Yoon Lee
Director, UCLA Extramural Fund Management