EFM 2022-2023 Winter Holiday Closure

This email is to remind you of the EFM 2022-2023 Winter Holiday Closure and the corresponding important deadlines for the Closeout Packets and for high-risk payroll and non-payroll cost transfers that require EFM approval: In observance of the UCLA Winter Holiday Closure, Extramural Fund Management will close at 5:00 PM, Thursday, December 22, 2022, and will reopen at 8:00 AM on … Read More

Release Announcement for Spring 2022 and Summer 22 Effort Reports

Dear Colleagues,  Effort reports for the Spring 2022 and Summer 2022 quarters are now available in the Effort Reporting System.  You can access your department’s effort reports at:  https://ers.it.ucla.edu and begin the certification process.  Reporting Period Non-Academics and 11/12 Academics 9/12 Academics Certification Deadline Spring 2022 April – June 2022 March – June 2022 February 28, 2023 Summer 2022 July … Read More

NIH NRSA Childcare Allowance

Dear Colleagues, Below are a few updates related to the NRSA childcare allowance procedure communicated at the September 2022 Research Administration Forum (RAF): To facilitate reconciliation for childcare expenses that will post to the same Earn Code and Object Code as the stipend payments, departments can consider the following options. Enter a Project Code in UCPath when processing the allowance. … Read More

NIH NRSA Childcare Allowance

Dear Colleagues, The National Institutes of Health (NIH) announced fellows/trainees supported full time by Ruth L. Kirschstein National Research Service Awards (NRSA) Individual Fellowships (F series) or Institutional Training Grants (T series) are eligible to request an allowance of up to $2,500 per budget year to defray childcare costs.  Additional information regarding the allowance can be found in the notices below: NOT-OD-21-074 Announcement … Read More

Benefit Cost Transfer Processing Transition to EFM for Contract and Grant Funds

Dear Colleagues, As presented today at the Research Administration Forum (RAF), the Benefit Cost Transfer (BCT) financial journal template has been modified to further streamline the justification questions. The attached BCT financial journal template is available on the Closeout Resources page on the EFM website, and should be used when submitting BCT financial journals to Extramural Fund Management (EFM) for review … Read More

Benefit Cost Transfer Processing Transition to EFM for Contract and Grant Funds

Dear Colleagues, Effective July 1, 2022, processing Benefit Cost Transfer (BCT) journals to remove unallowable benefits or General, Automotive, and Employment Practices Liability (GAEL) impacting Contract and Grant (C&G) funds will transition to Extramural Fund Management (EFM) from the Central Resource Unit (CRU). CRU will continue to process BCT journals for non C&G funds following the existing procedures outlined on the … Read More

Reminder 2021-22 FYE Close – EFM Deadlines

Dear Colleagues, This is a reminder to note the upcoming EFM deadlines for fiscal year end 2021-22 shared in the announcement sent May 9, 2022.  If you have questions, please contact your EFM Accountant or Manager. Respectfully, Yoon LeeSenior Director, UCLA Extramural Fund Management

2021-22 FYE Close – EFM Deadlines

Dear Colleagues, Business and Finance Solutions (BFS) released the Closing Schedule for Fiscal Year End 2021-22 on April 26,2022. Based on BFS’s deadlines, EFM deadlines have been established as shown in the table below. Please submit requests to EFM by the deadline to be assured of EFM’s review and processing. Description Deadline for Department to submit to EFM for review … Read More

ERS Effort Report Release – Fall 21 to Winter 2022

Dear Colleagues, Effort reports for the Fall 2021 and Winter 2022 quarters are now available in the Effort Reporting System. You can access your department’s effort reports and begin the certification process. Reporting Period Non-Academics and 11/12 Academics 9/12 Academics Certification Deadline Fall 2021 October- December 2021 July – October 2021 July 31, 2022 Winter 2022 January – March 2022 … Read More

RAPID Closeout Tool Version Dated 04/21/2022 Release

Dear Colleagues, ORA is pleased to announce the release of a new version of the RAPID Closeout Tool (version dated 4/21/2022). Please download the latest version of the tool, available in the ORA Online Resource Center. This latest version includes the following updates: Training Grant: Postdoc Allowable/Unallowable Benefits: Updated to reflect the FY22-23 unallowable CBR rate of 13.40% (see “NIH … Read More