EFM Survey – Threshold for Revised Closeout Packet

Dear Colleagues, Extramural Fund Management is conducting a survey to collect feedback from campus on the threshold for a revised closeout packet (COP). Currently, when the variance between the final expenditure of the revised closeout packet and that of the original closeout packet is greater than $100, a revised closeout packet is required. When the variance is greater than $500, PI’s … Read More

CORRECTION: Postdoctoral Unallowable Benefits on NRSA Grants

Dear Colleagues, The previous email regarding Postdoctoral Unallowable Benefits on NRSA Grants was sent in error. Please disregard the message and see the corrected message here. Composite Benefits Rates (CBR) for different employee groups are available on the Corporate Financial Services website. Per the NIH Grant Policy Statement Section 11 Ruth L. Kirschstein National Research Service Awards, costs normally associated … Read More

RAPID Closeout Tool Version Dated 06.18.20 Release

Dear Colleagues, ORA is pleased to announce the release of a new version of the RAPID Closeout Tool (version dated 06/18/20). Please download the latest version of the tool, available in the ORA Online Resource Center. This latest version includes the following updates: UCPath Employee ID was added to all UCPath reports Admin Salary reports include a justification column for department … Read More

Sponsored Research Funds Pending UCPath Resolutions

Dear PAMS Users, We have released a new PAMS feature to identify sponsored research funds that cannot be fiscally closed due to pending UCPath resolutions. As of today, the enclosed attachment contains 10 known reasons impacting sponsored research funds. As you review your portfolio, if you have any cases that fall under these scenarios, please inform the EFM accountant and … Read More

Benefit Cost Transfer (BCT) – New Process and Excel Form

Dear colleagues, The Central Resource Unit (CRU) has released a new Benefit Cost Transfer (BCT) process. This process is to be used when a benefit expense needs to be moved separately from the salary expense it was posted with. The previous benefit transfer process has been discontinued, so all benefit transfer requests should be submitted by departments to CRU using … Read More

Enhanced Notes and Attachments Page in PAMS

Dear PAMS Users, We are excited to release enhancements to the Notes and Attachments page in PAMS! On this page, you will find important and unique invoicing and/or financial reporting requirements that need EFM’s and Department’s attention, as well important documents related to financial deliverables for each award. You can access this page two ways: On the Deliverables List page, … Read More

2019-20 FYE Close – EFM Deadlines

Dear Colleagues, As a friendly reminder, the following are EFM deadlines for FYE Close. The full Fiscal Year End Closing Schedule can be found on the CFS Website. Description Deadline to Submit to EFM for Review/Processing Deadline for EFM to Review, Approve, and Process Payroll (UCPath) Direct Retro Expense Transfer 06/30/2020 @ 10:00 AM 07/06/2020 @ 5:00 PM PPS Costs Transfer Journal Request … Read More

“Expired Funds to Close” Report Available in PAMS

Dear PAMS Users, We are excited to announce that you can now access the new “Expired Funds to Close” report in PAMS. It is located under the “Reports” tab as an Excel download, and updates nightly. This report includes all funds within your cluster that expired 120 or more days ago. It includes information that will allow users to effectively … Read More

Upcoming UCPath Outages: 4/29-5/5 & 5/22-5/28

Dear Colleagues, Following CRU’s notice to campus of the upcoming UCPath outages in April and May 2020, please be aware that the UCPath system will be unavailable to all employees during the following dates and times: Outage 1: 04/29/2020 at 10:00 p.m. until 05/05/2020 at 8:00 a.m. Outage 2: 05/22/2020 at 10:00 p.m. until 05/28/2020 at 8:00 a.m. During these … Read More

Financial Closeout Procedure for Sponsored Projects

Dear Colleagues, Extramural Fund Management (EFM) is pleased to announce the updated procedure for Financial Closeout of Sponsored Projects is available on the EFM website. As shared at the Research Administration Forums in January and February 2020, updates to the procedure are necessary to improve the timely submission of financial deliverables to the sponsor, to ensure full recovery of costs … Read More