EFM Plans for 2020-21 Campus Winter Holiday Closure

Dear Colleagues, In observance of the UCLA Winter Holiday Closure, Extramural Fund Management will close at 5:00 p.m. on Friday, December 18, 2020, and will reopen at 8:00 a.m. on Monday, January 4, 2021. For the Closeout Packets that were due by November 30, 2020 but not submitted to EFM, EFM will provide the results of its final expense review to departments by Tuesday, … Read More

Implementation of Revised Financial Closeout in UG to Final Financial Deliverable Due date in PAMS

Dear Colleagues, As announced at RAF, November 12th, financial closeout requirements in UG changed effective November 12, 2020. For everyone’s easy reference, the revised guidelines are included in this email and more information can be found in Uniform Guidance §200.344 Closeout. This announcement explains how ORA will implement this change to the due date of the final financial deliverables in PAMS. … Read More

RAPID Closeout Tool Version Dated 08.20.20 Release

Dear Colleagues, ORA is pleased to announce the release of a new version of the RAPID Closeout Tool (version dated 08/20/20). Please download the latest version of the tool, available in the ORA Online Resource Center. This latest version includes the following updates: Performance improvements Updated verbiage on the UCPath Payroll After Fund End Date report Detail Equipment report now includes … Read More

EFM Survey – Threshold for Revised Closeout Packet

Dear Colleagues, Extramural Fund Management is conducting a survey to collect feedback from campus on the threshold for a revised closeout packet (COP). Currently, when the variance between the final expenditure of the revised closeout packet and that of the original closeout packet is greater than $100, a revised closeout packet is required. When the variance is greater than $500, PI’s … Read More

CORRECTION: Postdoctoral Unallowable Benefits on NRSA Grants

Dear Colleagues, The previous email regarding Postdoctoral Unallowable Benefits on NRSA Grants was sent in error. Please disregard the message and see the corrected message here. Composite Benefits Rates (CBR) for different employee groups are available on the Corporate Financial Services website. Per the NIH Grant Policy Statement Section 11 Ruth L. Kirschstein National Research Service Awards, costs normally associated … Read More

RAPID Closeout Tool Version Dated 06.18.20 Release

Dear Colleagues, ORA is pleased to announce the release of a new version of the RAPID Closeout Tool (version dated 06/18/20). Please download the latest version of the tool, available in the ORA Online Resource Center. This latest version includes the following updates: UCPath Employee ID was added to all UCPath reports Admin Salary reports include a justification column for department … Read More

Benefit Cost Transfer (BCT) – New Process and Excel Form

Dear colleagues, The Central Resource Unit (CRU) has released a new Benefit Cost Transfer (BCT) process. This process is to be used when a benefit expense needs to be moved separately from the salary expense it was posted with. The previous benefit transfer process has been discontinued, so all benefit transfer requests should be submitted by departments to CRU using … Read More

2019-20 FYE Close – EFM Deadlines

Dear Colleagues, As a friendly reminder, the following are EFM deadlines for FYE Close. The full Fiscal Year End Closing Schedule can be found on the CFS Website. Description Deadline to Submit to EFM for Review/Processing Deadline for EFM to Review, Approve, and Process Payroll (UCPath) Direct Retro Expense Transfer 06/30/2020 @ 10:00 AM 07/06/2020 @ 5:00 PM PPS Costs Transfer Journal Request … Read More

Upcoming UCPath Outages: 4/29-5/5 & 5/22-5/28

Dear Colleagues, Following CRU’s notice to campus of the upcoming UCPath outages in April and May 2020, please be aware that the UCPath system will be unavailable to all employees during the following dates and times: Outage 1: 04/29/2020 at 10:00 p.m. until 05/05/2020 at 8:00 a.m. Outage 2: 05/22/2020 at 10:00 p.m. until 05/28/2020 at 8:00 a.m. During these … Read More