Benefit Cost Transfer Processing Transition to EFM for Contract and Grant Funds

Dear Colleagues, Effective July 1, 2022, processing Benefit Cost Transfer (BCT) journals to remove unallowable benefits or General, Automotive, and Employment Practices Liability (GAEL) impacting Contract and Grant (C&G) funds will transition to Extramural Fund Management (EFM) from the Central Resource Unit (CRU). CRU will continue to process BCT journals for non C&G funds following the existing procedures outlined on the … Read More

Reminder 2021-22 FYE Close – EFM Deadlines

Dear Colleagues, This is a reminder to note the upcoming EFM deadlines for fiscal year end 2021-22 shared in the announcement sent May 9, 2022.  If you have questions, please contact your EFM Accountant or Manager. Respectfully, Yoon LeeSenior Director, UCLA Extramural Fund Management

2021-22 FYE Close – EFM Deadlines

Dear Colleagues, Business and Finance Solutions (BFS) released the Closing Schedule for Fiscal Year End 2021-22 on April 26,2022. Based on BFS’s deadlines, EFM deadlines have been established as shown in the table below. Please submit requests to EFM by the deadline to be assured of EFM’s review and processing. Description Deadline for Department to submit to EFM for review … Read More

RAPID Closeout Tool Version Dated 04/21/2022 Release

Dear Colleagues, ORA is pleased to announce the release of a new version of the RAPID Closeout Tool (version dated 4/21/2022). Please download the latest version of the tool, available in the ORA Online Resource Center. This latest version includes the following updates: Training Grant: Postdoc Allowable/Unallowable Benefits: Updated to reflect the FY22-23 unallowable CBR rate of 13.40% (see “NIH … Read More

UCPath Salary Cost Transfer Redesign Project Campus Feedback Requested

Dear Colleagues, UCPath Center is leading the Salary Cost Transfer (SCT) Redesign project, partnering with all UC Campuses. The goal of the project is to simplify and enhance the SCT processes in UCPath. Please refer to the attached presentation at RAF on April 14th for more details on the approach, scope, and timeline of the project. EFM is seeking feedback … Read More

NIH NRSA Grants: Unallowable Benefits for FY22-23

Dear Colleagues, The Composite Benefits Rates (CBR) for different Employee Groups for FY22-23 are available on the Corporate Financial Services website. Per the NIH Grant Policy Statement Section 11 Ruth L. Kirschstein National Research Service Awards, costs normally associated with employee benefits (such as FICA, workman’s compensation, life insurance, union dues, and unemployment insurance) are unallowable. The unallowable benefit percentage … Read More

RAPID Closeout Tool Version Date 12/09/2021 Release

Dear Colleagues, ORA is pleased to announce the release of a new version of the RAPID Closeout Tool (version dated 12/09/2021). Please download the latest version of the tool, available in the ORA Online Resource Center. This latest version includes the following updates: PPS Payroll Reports: The prefix “PPS” was added to report names in the main menu to clearly … Read More

Postdoctoral Unallowable Benefits on NRSA Grants

Dear Colleagues, It came to our attention that there are benefit charges of Medical Residents with Title Code 2749 and 2750 on NIH NRSA awards. They are in the CBR group #8 “Employees & Students with Limited Benefits” and currently assessing 3.5% CBR. The table below shows the percentage of CBR that is unallowable for Postdoc (CBR group#5) and employees … Read More

EFM 2021-2022 Winter Holiday Closure

Dear Colleagues, In observance of the UCLA Winter Holiday Closure, Extramural Fund Management will close at 5:00 PM on Friday, December 17, 2021, and will reopen at 8:00 AM on Monday, January 3, 2022. For the Closeout Packets that were due by November 30, 2021 but not submitted to EFM, EFM will provide the results of its final expense review to … Read More

RAPID Closeout Tool Version Dated 08/26/2021 Release

Dear Colleagues, ORA is pleased to announce the release of a new version of the RAPID Closeout Tool (version dated 08/26/2021). Please download the latest version of the tool, available in the ORA Online Resource Center. This latest version includes the following updates: Pre-award Expenditure Report (New!): Identifies expenses prior to the start date of the award. UCPath Reports Payroll Reports: … Read More